Motor Pool

The University recognizes that many departments require the use of motor vehicles from time to time but do not need a vehicle permanently assigned. To meet this need, the University maintains a small fleet of mid and full sized sedans, mini and full sized vans for the needs of these departments. The Carolina Motor Pool is operated by Facilities Services’ Business Operations Department to serve the transportation needs of the campus community.

Making Reservations

University employees who need a motor vehicle to perform official University business may reserve a vehicle by completing a web-based reservation request. If you have questions about the reservation process you may call Facilities Services’ Business Operations at 962-6676. You will be asked to provide the following information with your request for a reservation:

In state or out of state travel	Department name

Customer ID number	Driver’s name

Campus telephone number	Requestor’s name

Departure date and time	Return date and time

You will be notified by e-mail of your reservation number and the availability of a vehicle to meet your request. It is important to read the response that you receive from the reservation request as there are occasionally circumstances that require further information. Your reservation is confirmed when you receive a reservation number in the first paragraph of the email response. Always bring your reservation number with you when you pick up a vehicle.

Vehicles are available on a first come/first served basis. Reservations should be made as far in advance as possible (up to one year). All efforts will be made to provide the customer with their particular request.

Reservations by UNC-recognized Student Organizations

Reservations by UNC-recognized student organizations are permitted provided they are coordinated through the organization’s advisor/program director and provided that all drivers are on UNC payroll. When reservations are being made by a UNC-recognized Student Organization, an additional authorization form must be completed and signed by the organization’s advisor verifying that the organization is using a Carolina Motor Pool vehicle to conduct University business. This authorization form is available at the Carolina Motor Pool service counter (102G Giles Horney Bldg) or by clicking Student Organization Form. The form can be filled out on the web, but must be printed, signed and mailed to the Carolina Motor Pool at Campus Box 1805 so that it is on file prior to vehicle pickup.

Office Hours

The Carolina Motor Pool Office is open for vehicle pickup from 8:00 am to 4:30 pm Monday through Friday. The office is not open on Saturday or Sunday.

Picking Up A Vehicle

Pick up the keys to a reserved vehicle and execute the rental agreement in Room 102G of the Giles Horney Building located at 103 Airport Drive. Motor Pool office hours are from 8:00 am – 4:30 pm, Monday through Friday. We are closed on Saturday and Sunday.

Please Note: A valid driver’s license for all drivers must be shown at time of pick up. Be sure to allow enough time to obtain your instruction and to get to your reserved vehicle by 4:30.

Parking

Is available at the Giles F. Horney complex for the individual driver of the vehicles rented from the Carolina Motor Pool. Individuals may choose to park in either the space vacated by the vehicle being rented or in the overflow lot adjacent to the new Facilities Services Shop Building.

Returning a Vehicle

There are provisions to return vehicles after hours if needed. You will be given instructions when you pick up your reserved vehicle on where to return your vehicle.

When you return the vehicle, always lock the vehicle and place the keys and information pouch in the receptacle provided for this purpose. There are two pouch drop off receptacles provided for your convenience.

Use of the Vehicle

Motor Pool vehicles are for the use of Carolina employees in performing their official duties. You must be on University payroll in order to drive a Carolina Motor Pool vehicle. All Carolina owned vehicles and NC Motor Fleet Management Division (MFMD) owned vehicles are to be used in accordance with the NC Motor Fleet Management Regulations. Following are some major points in those regulations:

It is unlawful to use a state-owned vehicle for any private purpose.
The driver must observe all state motor vehicle laws and ordinances.
Under no circumstances should you operate a vehicle while under the influence of intoxicating beverages, drugs, or substances. Do not transport these items.
Parking or speeding citations are the responsibility of the assigned driver.
No smoking is allowed in any vehicle.
Hitchhikers are not allowed to ride in any state-owned vehicle.
Spouses and children may accompany employees on official business trips.
Family pets are not permitted in state-owned vehicles.
Employees may not use a state-owned vehicle for obtaining meals unless they are in an approved travel status.
Individuals who are not employed by the state are not allowed to drive state-owned vehicles. Individuals who are not on University payroll are not allowed to drive Carolina Motor Pool vehicles.

Please take a moment to clean out the vehicle when you return it. Be sure to check for any personal items you may have left behind.

Emergency Telephone Numbers

Carolina Motor Pool

(919) 962-6676

8am–4:30pm M-F

Motor Fleet Management

(800) 277-8181

24 hours a day 7 days a week

Voyager Client Services

Wright Express

(800) 987-6591

(800) 492-0669

For fueling questions only. Not for roadside assistance.